Ikodass Constitution

S.13  ELIGIBILITY

Subject to the provision of sections II and 12 of this constitution, membership of the Association shall be open to social clubs, Associations,  groups and societies (including) professional bodies, trade associations, community development Association, socio-cultural groups and pressure groups (and non-indegenous community associations)

S.14  SPECIAL MEMBERS

Individuals with proven integrity and interest in the growth and development of the Town may be honoured with Fellow’ or Associate membership award.

S.15  ADMISSION PROCEDURE

(1)     Interested social club or association or group or individual may obtain application I or II in 2^nd and 3^rd schedules respectively as may be applicable. Non Indigenous groups, societies, Clubs and Associations within the Town shall be eligible for membership as Group Honouring member(s)

(2)     Upon the consideration of the application, the Executive council will decide as to the admissibility of the applicant.

(3)     Upon a favourable consideration of the application, the Executive Council will issue a notice of admission on anticipatory approval by the general council.

(4)     The admission of the applicant will be announced to the general council at its meeting

S.16  MEMBERSHIP CERTIFICATE

An admitted member shall be issued with a membership certificate.

S.17  NOMINAL MEMBERS

Every indigenes of Ikorodu Town shall be nominal member of the Association.

S.18  HONOURARY MEMBER

The following persons shall be honourary members of the Association

• The President of the Republic of Nigeria
• The Governor of Lagos State
• Ministers, Commissioners and Federal and State Permanent Secretaries of Ikorodu origin
• Elected representatives of Ikorodu at the State House of Assembly, Federal House of Representatives and the Senate
• Chairman or Administrator of Ikorodu Local Government
• Traditional Chiefs
• Honourary Chiefs of Ikorodu
• Baale of communities within Ikorodu Town

S.19  RIGHT AND DUTIES OF MEMBERS

(1)     Every regular member of the Association shall:

• Pay their annual subscription and other levies that may be imposed from time to time
• Participate in the programmes and activities of the Association especially general meeting
• Uphold this constitution
• Endeavour to project positive image of the Association

(2)     Every financial member shall be entitled

(a) Subject to the provision of S.46 to vote and be voted for at Election

(b) Give suggestions on the running of the Association and the implementation of its programmes

(c) reasonably support the IKODASS in terms of its need

(d) Reasonably equal treatments as others.

PART 1 THE BOARD OF TRUSTEES

S.20  ESTABLISHMENT OF THE BOARD

(1)     There shall be a Board of Trustee who shall be the custodian of the legal rights of the Association.

(2)     The Board shall be :

(a) An advisory body to the Association

(b) Representatives of the Association in legal matters and agreement

S.21  ELIGIBILITY FOR MEMBERSHIP

(1)     A nominee into the Board shall be

• a member of the Association
• an indigene of Ikorodu
• and shall have distinguished himself/herself in the service of Ikorodu and identified with the growth of the Association.

(2)     The incumbent Chairman shall be a member

S.22  NUMBER OF MEMBERS

There shall not be more than 5 (five) members of the Board.

S.23  TENURE: SUBJECT TO S.21 (2)

• Membership shall be for a term of 5years
• A member may be reappointed for another term
•    Notwithstanding the foregoing provisions, a member shall cease to be if he/she dies or resigns during the term.

S.24  BOARD

The members of the Board shall elect among themselves a Chairman and a Secretary

S.25  APPOINTMENT

(1)     The nomination of the members shall be made by the Executive Council

(2)     The nomination shall be ratified by the meeting which notice shall indicate the subject matter.

PART 2 THE EXECUTIVE COUNCIL

1. 26 COMPOSE COMPOSITION

• A member of the Executive council shall be an indigene of Ikorodu

The Executive Council shall be composed of the following officers:

• The Chairman
• 1^st Vice Chairman
• 2^nd Vice Chairman
• Secretary General
• Assistant Secretary General
• Treasurer
• Financial Secretary
• Social Secretary
• Assistant Social Secretary
• Publicity Secretary
• Legal Adviser
• Welfare Officer
• Auditor
• Ex-officio (I) – Must be immediate Past Chairman of IKODASS
• Ex-Officio II
• Five (5) Executive Council members
• Five(5) Special Advisers to be appointed by the Chairman
• Notwithstanding, the provision of subsection (1) of this section, the general council either upon the recommendation of the Executive council or upon a motion duly supported and voted at the general meeting may create new office(s) or abolish existing one(s)

S.27  POWER AND DUTIES

The Executive Council shall be vested with the following powers and duties:

• It shall initiate programmes and policies for the Association
• It shall execute the decisions of the general council and the Board of Trustees
• It shall have power to make pronouncements on issues and matters concerning the Association
• It shall represent the Association in programmes and events required such
• It shall organize programmes and events for the Association including the Oga Day Anniversary
• It shall have power to appoint members of the committee and to set up ad-hoc committees.
• It shall give notice of the expiration of the tenure of the Board of Trustees and nominate new members.
• It shall recommend structural and operative amendments to the activities of the Association subject to the approval of the general council
• It shall have power to give additional responsibility to any of its members to usurp the functions of any inactive or ineffective member and to recommend the impeachment of any member to the general council. Provided that the usurpation of the function shall not occur unless the officer has been queried and evidence of failure or non-compliance has been forwarded to the Board of Trustees and or the general council when it meets.

PART 3: THE GENERAL COUNCIL

S.28  COUNCIL

(1)     The Council shall be composed of all individual members, clubs, association etc.

(2)     The member groups shall be represented by two accredited members whose names shall be forwarded to the Secretary General by the Club or Association

S.29 POWERS AND DUTIES

(1)     The general council shall operate through its meetings to be called the general meeting and congress.

(2)     It shall be the highest authority of the Association.

(3)     It shall approve the programmes of the Executive Council.

(4)     It shall elect the officers in the Executive Council and have power to remove any or all the member(s).

(5)     It shall confirm the nomination of the members of the Board of Trustees jointly and severally.

(6)     It shall have the exclusive power to amend the constitution.

(7)     It shall hear reports from the Executive Council and take decisions on issues affecting the Association.

(8)     It shall ratify the admission of new members.

(9)     It shall ratify Executive actions executed according to the constitution and the purposes and principles of the Association.

(10)   It shall mobilize the member Clubs and Associations towards the programmes of the Association.

(11)   It shall appoint a caretaker committee in place of the Executive council upon its dissolution.

(12)   Subject to the provision of S.59 (3) it shall set up standing and ad-hoc committees.

S.30  THE CHAIRMAN shall:

• Preside over Executive Council meetings and general meetings
• Direct the Secretary General to summon the meeting of the Executive and

General Council

• Coordinate and supervise the activities of other Executive Officer and give

responsibilities and directives to officers in accordance with the provisions of this constitution

• Be a Principal signatory to the accounts, minutes of meetings of Executive, and

General Council meetings, presided over by him and to all important correspondences and releases on behalf of the Association.

• Have power to present speeches and addresses on behalf of the Association on

important occasions.

• Have the right to decisive vote in event of a tie in any opinion poll conducted

in respect of any motion at the Executive Council meeting or general meeting.

• Present the Executive council reports at both the general meetings and annual

congresses.

• Endeavour to be in attendance at important ceremonies
• Shall be a member of the Board of Trustees
• Have the power to appoint five(5) special advisers that will be responsible to

him.

S.31  THE 1^ST VICE CHAIRMAN OF ASSOCIATION shall:

• Subject to S. 92 (10) act in the capacity of the Chairman, in the absence,

suspension, impeachment, resignation, expulsion or death of the Chairman

• Be the Chairman of Finance Committee
• Perform such duties and functions, as the Chairman shall legitimately delegate

to him/her.

• Be a nominal member of all administrative and policy committees

S.3.2 THE 2^ND VICE CHAIRMAN shall:

1. Act in the position of the 1^st Vice Chairman in the absence, elevation, suspension, impeachment, resignation, expulsion illness, or any form of incapacitation of the 1^st Vice Chairman and shall assume all duties and power of the 1^st Vice Chairman.
2. be the Chairman of the Membership/Mobilization Committee.
3. be a nominal member of all programme implementation committee
4. Perform any other legitimate duty/duties as may be delegated to him/her by the Chairman or the Executive Council.

S.3.3 THE SECRETARY GENERAL shall:

1. be in charge of the general administration of the Secretariat including the recruitment and control of administrative staff
2. Summon meeting and issue notice of thereto on the authority of the Chairman
3. Take and keep minutes of meetings of general and Executive Council give report of events to the annual congresses.
4. Write and receive correspondence on behalf of the Association
5. Be a signatory to the accounts of the Association

S.34  THE ASSISTANT SECRETARY GENERAL shall:

1. Assist the Secretary General in the performance of the Secretariat duties of the Association
2. Do all work legitimately assigned to him/her by the Secretary General or Chairman
3. ensure the effective distribution of the circulars of the meeting when it is given to him/her at a reasonable time
4. in the event of absence, removal, incapacitation, resignation, death or other form of disablement of the Secretary General, he/she shall assume the office and the powers and duty subject to the provision of S.35.

S.35  THE TREASURER shall:

1. keep an up-to-date account of the Association’s fund.
2. put Association’s monies and funds in the account within 48 working hours of receipt.
3. be a signatory to the accounts.
4. maintain a reasonable imprest of not more than N20,000.00
5. advise the Executive Council and General Council on the financial status and policies of the Association through his/her financial report.
6. be a member of the finance committee.
7. keep the passbooks, cheque books, bank statements of account, tellers and all other financial documents of the Association.
8. in the absence of the Financial Secretary, collects or receive monies or material things for the Association.
9. Render an account at the annual congress.

S.36  THE FINANCIAL SECRETARY shall:   

1. collect monies and funds on behalf of the Association and forward same to the Treasurer immediately or within 48 hours of such receipt and transfer.
2. Be the Secretary of the Finance Committee.
3. Make the account available to the Executive Council and the Auditor on demand.
4. Adopt or contradict the Treasurer’ report at the annual congress.

S.37  THE SOCIAL SECRETARY shall: 

1. Be responsible for organizing the material needs and preparing the venue for

all programmes of the Association

2. Be the Chairman of the Social Committee.
3. keep all items and belongings of the Association useful and necessary for the

discharge of his/her responsibilities and make them available for use.

S.38  THE ASSISTANT SOCIAL SECRETARY:

1. Assist the Social Secretary in the discharged of the responsibilities of the office.
2. Act and assume the responsibility of the Social Secretary in the event of absence, incapability, resignation, suspension, expulsion or any other form of disablement.

S.39  THE PUBLICITY SECRETARY shall:

1. ensure adequate publicity for the programmes and activities of the Association.
2. be responsible for the production of publicity materials for all programmes including posters, handbills, invitation cards brochure, regalia or other apparels bill boards, banners etc
3. Project and defend the image of the Association through press releases and statements.
4. be Chairman of the Publicity Committee.
5. Act in conjunction with the Assistant Secretary General in the distribution of circulars of meeting.

S.40  THE WELFARE OFFICER shall:

1. monitor and report on the welfare of members of the Executive Council, Clubs, Association or individuals members; and members of member clubs or associations.
2. make recommendations, and when approved, ensure the implementation of welfare package or programmes for needy members, clubs or associations and the general public.

S.41  THE AUDITOR shall:

1. Examine and compare the records of the Financial Secretary and the Treasurer with a view to discovering anomalies and possible discrepancies
2. Audit the accounts quarterly or otherwise as circumstances may demand.
3. Present an audit report at the annual congress.
4. Issue formal financial query to the Financial Secretary and or Treasurer when any anomaly or discrepancy is discovered in their records.
5. be Chairman of Audit Committee.

S.42  THE LEGAL ADVISER shall:

1. be a legal practitioner or person with good knowledge of law
2. the legal adviser shall:

• Advise the Association on the legal implication of its action or inaction
• Advise the Association on legal documentation and correspondence in respect of contractual agreements, acquisitions, and other such matters

S.43  THE EXECUTIVE COUNCIL shall:

1. Implement the decision of the general council
2. Any member of the Executive Council may be given additional duty or responsibility by the General Council, Executive Council or the Chairman
3. A member of the Executive Council may be given the responsibility of a suspended, expelled, deceased, resigned inactive or absent Executive officer by the General Council, Executive Council or Chairman. Provided that no exploit this provision to unnecessarily usurp the function of another officer
4. Any action taken on behalf of the Executive Council by any officer on account of exigency shall be reported to the Chairman of Secretary General at the earliest opportunity.
5. The principle of collective responsibility shall apply for collective decisions and actions while individuals shall be responsible for unilateral decision(s) action(s) or deviation from the collective decision(s)
6. Any officer or group of officers including or without the Chairman who take(s) any action without due approval of the council on account of exigency must report such action to the council at the earliest opportunity for ratification and if such is not ratified the officer shall be liable. Provided that if the action or omission has financial implication only he/she shall be liable to the extent of the pecuniary value which, if not directly lost by the officer, shall be paid back within 21 days of the discovery by the Executive Council
7. No member shall refuse or omit to do anything that ought to be done by another officer or the entire Executive Council for the reason only that he/she is not the officer designated for such responsibility.
8. The Executive Council shall have the power, upon its resolution supported by two-thirds of the council to suspend a member for dereliction of duty or gross misconduct in the discharge of responsibility or in private life. Provided that such must receive the final approval of the General Council.
9. Every member of the Executive Council must be regular and punctual at the meetings and programmes of the Association
10. Every member of the Executive council shall lead by example and conduct his/her private life and affairs as to be worthy representative and ambassador of the Association and the community

1. 44 TENURE

Subject to the provision of S.47, the tenure of an Executive Council shall be two years

 

1. 45 ELECTION

At the end of the tenure of the Executive Council, a new Executive shall be elected at the Biennial Congress

 

S.46 ELIGIBILITY

1. A person shall be eligible to vote and be voted for in the election if:
2. his/her club/society/Association is a member of IKODASS
3. is the accredited representative of his/her club or society
4. his/her club, society or association has fully paid up their dues and levies up to date
5. is not a member of the Electoral Committee

 

2. In additional to the provision of subsection 1 of this section, a member shall not be eligible to be voted for if he/she
3. has held office or has been a member of the Executive Council in the last 2 terms
4. has been impeached from officer in the last term
5. has ever been convicted of a criminal offence involving fraud or a felony
6. has not been registered with the Association for 6 months preceding the election
7. does not enjoy the support of his/her club or association which shall be stated in writing
8. his/her club is disqualified by virtue of S.48 provided that there shall not be more than 1 member of the same club in the Executive Council at the same time

 

S.47 DISSOLUTION OF EXECUTIVE COUNCIL

1. The Executive council may be dissolved in the following circumstances
2. at the end of its tenure
3. upon a vote-of-no-confidence on the entire Executive officers or major officers including the Chairman
4. upon the resolution of the Executive Council itself ratified by the general council

 

2. A vote-of-no-confidence may be passed on the Executive Council in the following circumstances
3. if the Executive council could not meet for a period of 6 months
4. If there are lingering conflict among its members
5. if the council has failed to perform its functions or is not capable of performing its functions
6. if the council has misrepresented the Association or done any act capable of bringing disrepute to the Association or Ikorodu.
7. if there are confirmed incidence or embezzlement or mismanagement of the Association funds or conspiracy to embezzle it.
8. If at the end its tenure, the Executive Council shall be dissolved upon a motion

at the Biennial congress duly seconded and supported by a simple majority

vote or in the absence of a counter motion.

 

4. (1) A vote –of-no-confidence may be moved by a motion at the  General

Meeting duly seconded and supported  by a 2-thirds majority vote of  members present and voting.

(2)    if the Executive Council is dissolved pursuant to paragraph 2 of

subsection (1) of this section:

• An ad-hoc Electoral/Caretaker Committee shall be put in place

immediately to conduct an election within 2 months.

• if the election in subparagraph 11of this subsection is conducted

within:

(i) The first year of the 2-year term, the next Biennial Congress shall not hold and the new council shall spend a term more than 2 years.

(ii) The second year of the 2 year term, the next Biennial Congress shall not hold and the new council shall spend a term more than 2 years.

 

5. (1) The Executive Council may be dissolved upon the resolution of the

Council itself if:

• made at its meeting by a motion seconded and the supported by a simple majority or,
• by a motion duly signed by a simple majority and submitted to the General Council

(2)     At the General Meeting the motion shall be ratified by a simple majority vote of those present and voting.

6. Where an Executive Council shall be dissolved pursuant to paragraph 2 and 3 of subsection 1 of this section, and upon allegation against some members of the Council, the General Council shall report the matter to the Board of Trustees and set up an ad-hoc investigation panel which will report to the Trustees within one month or otherwise the concerned officer(s) may be called to defend themselves before a vote of no confidence is passed on him/hem. Provided that if the general meeting is convened and the concerned officers, being aware of it, did not attend, the general council may proceed with the vote.
7. If the Executive Council is dissolved pursuant to paragraph 1 of subsection 1 of this section, the members shall be given a certificate of service. Provided that any of them who receives a vote-of-no-confidence as an individual shall not be entitled to the Certificate.

S.48  REMOVAL OF OFFICER 

1. Any Executive officer may be removed from office before the expiration of his/her tenure for any one or more of the following reasons:

(a)     incapacity due to ill-health

(b)     inefficiency or ineffectiveness

(c)      Gross misconduct

2a      (i)      ill-health in paragraph 1 of subsection1 of this section refers to

terminal disease or disease affecting the brain and or the limbs.

(ii)     The provisions of paragraph 1 of section 1 is applicable to officers holding substantive positions.

1. In subsection 1 of this section:

(i)      ‘Ineffective’ means glaring inability to carry out the duties of the offices.

(ii)     ‘Ineffectiveness’ means glaring inability to carry out the duties of the office properly

• Gross misconduct in Paragraph (c) of subsection (1) of the section includes:

1. Absence from Executive council meetings for 3 consecutive times or more regularly
2. Doing or omitting to do a thing which brings the Association into disrepute.

• Action(s) of the officer that does not portray him/her as a responsible person in the estimation of reasonable members of the public or erodes confidence in him/her as an officer of the Association

3. If any officer is removed pursuant to paragraph (b) or (c) of subsection (1) of this section:

(a)     he/she shall not be allowed to contest for any elective office in the association for the next 10 years following

(b)     his/her club, society or association shall not be allowed to present a candidate for election at the next Biennial Congress.

S.49 MODE OF ELECTION

1. Election shall be by multiple voting i.e. voting of the Executive Council members individually for the various office in the council
2. It shall be a secret ballot

S.50 ELECTION PROCEDURE

1. At the last general meeting preceding the biennial congress ad-hoc Electoral Committee shall be put in place
2. There shall be 5 members of the Committee
3. The Electoral Committee shall conduct the election and ensure a smooth handing over
4. It shall have power to determine the cost of nomination form subject to approval of the general council
5. The Electoral Committee shall allow for nominations within one month.
6. Names of Clubs and individual contestant shall be displayed at the Secretariat before nomination closes
7. Nomination closes 48 hours to election
8. Any uncontested position after the closing of the nomination shall be conducted by bye-election
9. Any aspirant for any office shall obtain a nomination for in Schedule IV
10. The form shall be obtained in the name of the club and the candidate.
11. At the time of election, the Chairman of the Electoral Committee shall announce the names of candidates for all the offices available and highlight the office for which there are 2 or more contestants
12. The names of accredited voters shall be read
13. (a) Any member of the congress could raise objection to the right of any

candidate to contest or any accredited representative to vote on point of legality

(b)     Where there is such objection, it shall be considered and if contentious, shall be resolved by a simple majority vote.

 

14. Voting shall take place as orderly as possible by open ballot system

 

15. At the end of voting , the votes shall be counted and result announced to the congress.

 

16. A contestant shall win the election by a simple majority vote
17. In the event of a tie other elected officers shall cast second vote
18. Swearing-in shall be conducted immediately. Provided that it could be postponed if time could not allow it.

S.51  UNCONTESTED OFFICE

1. If at the end of the election a position remains uncontested, the congress shall before swearing in, be entitled to nominate a candidate for the office by a motion duly seconded and supported by a simple majority vote of those present and voting. Provided that a person shall not be nominated and voted by this procedure in absentia.
2. If the congress fails or neglects to nominate or to validly elect an officer into a vacant office, the new Executive Council shall at its first business sitting nominate and elect a person to such office by a motion duly seconded and supported by a simple majority vote of those present and voting. Provided that any person who is nominated and rejected by vote at the congress cannot be renominated at the Executive Council Meeting.
3. If the officer is elected by the Executive Council, he/she shall be informed of the election and his/her written consent shall be obtained.
4. The Swearing-in shall be conducted by the Executive Council and the general council shall be duly informed of the election.

S.52  RESOLUTION OF ELECTION MATTERS

If there is any complaint by any candidate about the qualification of his/her opponent to contest the election.

• The complaint shall be lodged in writing to the Electoral Committee before the commencement of election
• The electoral Committee shall bring the allegation to the attention of the candidate against whom the complaint is lodged
• The Electoral Committee shall discuss on it and make a decision which shall be communicated to the candidates in either writing or if at the congress then orally
• If the complainant is not satisfied with the decision of the Electoral Committee, he/she shall seek permission to lodge the complaint to the general council at the congress which shall determine the matter finally.